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13-1121.00 · Task explorer

Meeting, Convention, and Event Planners: reported tasks and exploration worksheet

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

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This source lists 21 tasks, including 16 marked Core and 5 marked Supplemental. Labels and dates are retained below. Employers can combine or divide these responsibilities differently; explore the task itself before assuming it belongs in every version of the role.

Task source dates: 07/2016.

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21 tasks shown

Core · Task 1209 · 07/2016 · Incumbent

Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.

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Core · Task 1212 · 07/2016 · Incumbent

Review event bills for accuracy and approve payment.

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Core · Task 1214 · 07/2016 · Incumbent

Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

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Core · Task 1215 · 07/2016 · Incumbent

Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

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Core · Task 1211 · 07/2016 · Incumbent

Confer with staff at a chosen event site to coordinate details.

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Core · Task 1216 · 07/2016 · Incumbent

Inspect event facilities to ensure that they conform to customer requirements.

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Core · Task 1217 · 07/2016 · Incumbent

Maintain records of event aspects, including financial details.

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Core · Task 1210 · 07/2016 · Incumbent

Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

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Core · Task 1219 · 07/2016 · Incumbent

Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

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Core · Task 1222 · 07/2016 · Incumbent

Evaluate and select providers of services according to customer requirements.

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Core · Task 1213 · 07/2016 · Incumbent

Plan and develop programs, agendas, budgets, and services according to customer requirements.

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Core · Task 1226 · 07/2016 · Incumbent

Hire, train, and supervise volunteers and support staff required for events.

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Core · Task 1218 · 07/2016 · Incumbent

Conduct post-event evaluations to determine how future events could be improved.

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Core · Task 1221 · 07/2016 · Incumbent

Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.

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Core · Task 1220 · 07/2016 · Incumbent

Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.

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Core · Task 1223 · 07/2016 · Incumbent

Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.

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Supplemental · Task 1224 · 07/2016 · Incumbent

Organize registration of event participants.

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Supplemental · Task 1229 · 07/2016 · Incumbent

Develop event topics and choose featured speakers.

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Supplemental · Task 1228 · 07/2016 · Incumbent

Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.

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Supplemental · Task 1225 · 07/2016 · Incumbent

Design and implement efforts to publicize events and promote sponsorships.

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Supplemental · Task 1227 · 07/2016 · Incumbent

Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.

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Make the shortlist useful

Choose one to three activities that tell you something different about the work. Avoid selecting several ways of describing the same interest.
For each, write an example you can discuss or a question that would change your understanding of the role.
Keep source task IDs with your notes so you can return to the same description. Do not include private employer or customer information.

The exported worksheet distinguishes the reported task from your own notes. It supports exploration, not a hiring decision or a validated assessment.

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Source and practice material

Occupational context uses the O*NET® 31.0 Database from the U.S. Department of Labor, Employment and Training Administration, under CC BY 4.0. View the occupation.

Skill Workbench selected and adapted the occupational information and added its own fictional cases, calculations, guidance and worksheets. USDOL/ETA has not approved, endorsed or tested these additions. O*NET® is a trademark of USDOL/ETA.