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15-1299.03 · Task explorer

Document Management Specialists: reported tasks and exploration worksheet

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

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This source lists 23 tasks, including 22 marked Core and 1 marked Supplemental. Labels and dates are retained below. Employers can combine or divide these responsibilities differently; explore the task itself before assuming it belongs in every version of the role.

Task source dates: 08/2021.

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23 tasks shown

Core · Task 16234 · 08/2021 · Occupational Expert

Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.

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Core · Task 16232 · 08/2021 · Occupational Expert

Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

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Core · Task 16238 · 08/2021 · Occupational Expert

Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.

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Core · Task 16239 · 08/2021 · Occupational Expert

Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.

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Core · Task 16229 · 08/2021 · Occupational Expert

Develop, document, or maintain standards, best practices, or system usage procedures.

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Core · Task 16233 · 08/2021 · Occupational Expert

Assist in the assessment, acquisition, or deployment of new electronic document management systems.

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Core · Task 16237 · 08/2021 · Occupational Expert

Administer document and system access rights and revision control to ensure security of system and integrity of master documents.

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Core · Task 20368 · 08/2021 · Occupational Expert

Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.

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Core · Task 16220 · 08/2021 · Occupational Expert

Write, review, or execute plans for testing new or established document management systems.

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Core · Task 16219 · 08/2021 · Occupational Expert

Monitor regulatory activity to maintain compliance with records and document management laws.

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Core · Task 16222 · 08/2021 · Occupational Expert

Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.

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Core · Task 20367 · 08/2021 · Occupational Expert

Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.

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Core · Task 16231 · 08/2021 · Occupational Expert

Conduct needs assessments to identify document management requirements of departments or end users.

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Core · Task 16240 · 08/2021 · Occupational Expert

Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.

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Core · Task 16228 · 08/2021 · Occupational Expert

Document technical functions and specifications for new or proposed content management systems.

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Core · Task 16226 · 08/2021 · Occupational Expert

Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.

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Core · Task 16230 · 08/2021 · Occupational Expert

Consult with end users regarding problems in accessing electronic content.

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Core · Task 16223 · 08/2021 · Occupational Expert

Propose recommendations for improving content management system capabilities.

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Core · Task 16236 · 08/2021 · Occupational Expert

Operate data capture technology to import digitized documents into document management system.

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Core · Task 16224 · 08/2021 · Occupational Expert

Prepare support documentation and training materials for end users of document management systems.

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Core · Task 16221 · 08/2021 · Occupational Expert

Search electronic sources, such as databases or repositories, or manual sources for information.

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Core · Task 16227 · 08/2021 · Occupational Expert

Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.

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Supplemental · Task 16235 · 08/2021 · Occupational Expert

Analyze, interpret, or disseminate system performance data.

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Source and practice material

Occupational context uses the O*NET® 31.0 Database from the U.S. Department of Labor, Employment and Training Administration, under CC BY 4.0. View the occupation.

Skill Workbench selected and adapted the occupational information and added its own fictional cases, calculations, guidance and worksheets. USDOL/ETA has not approved, endorsed or tested these additions. O*NET® is a trademark of USDOL/ETA.