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43-3061.00 · Task explorer

Procurement Clerks: reported tasks and exploration worksheet

Compile information and records to draw up purchase orders for procurement of materials and services.

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This source lists 19 tasks, including 16 marked Core and 3 marked Supplemental. Labels and dates are retained below. Employers can combine or divide these responsibilities differently; explore the task itself before assuming it belongs in every version of the role.

Task source dates: 08/2022.

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19 tasks shown

Core · Task 2539 · 08/2022 · Incumbent

Track the status of requisitions, contracts, and orders.

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Core · Task 2534 · 08/2022 · Incumbent

Perform buying duties when necessary.

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Core · Task 2531 · 08/2022 · Incumbent

Prepare purchase orders and send copies to suppliers and to departments originating requests.

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Core · Task 2540 · 08/2022 · Incumbent

Calculate costs of orders, and charge or forward invoices to appropriate accounts.

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Core · Task 2538 · 08/2022 · Incumbent

Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.

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Core · Task 20786 · 08/2022 · Incumbent

Approve and pay bills.

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Core · Task 2545 · 08/2022 · Incumbent

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

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Core · Task 2532 · 08/2022 · Incumbent

Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

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Core · Task 2541 · 08/2022 · Incumbent

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

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Core · Task 2535 · 08/2022 · Incumbent

Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

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Core · Task 2537 · 08/2022 · Incumbent

Prepare, maintain, and review purchasing files, reports and price lists.

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Core · Task 2536 · 08/2022 · Incumbent

Review requisition orders to verify accuracy, terminology, and specifications.

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Core · Task 2533 · 08/2022 · Incumbent

Respond to customer and supplier inquiries about order status, changes, or cancellations.

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Core · Task 2546 · 08/2022 · Incumbent

Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

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Core · Task 2542 · 08/2022 · Incumbent

Compare suppliers' bills with bids and purchase orders to verify accuracy.

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Core · Task 2544 · 08/2022 · Incumbent

Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

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Supplemental · Task 2547 · 08/2022 · Incumbent

Monitor contractor performance, recommending contract modifications when necessary.

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Supplemental · Task 2548 · 08/2022 · Incumbent

Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.

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Supplemental · Task 20785 · 08/2022 · Incumbent

Train and supervise subordinates and other staff.

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Make the shortlist useful

Choose one to three activities that tell you something different about the work. Avoid selecting several ways of describing the same interest.
For each, write an example you can discuss or a question that would change your understanding of the role.
Keep source task IDs with your notes so you can return to the same description. Do not include private employer or customer information.

The exported worksheet distinguishes the reported task from your own notes. It supports exploration, not a hiring decision or a validated assessment.

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Download before leaving this page. Unsaved writing remains only in the page and is cleared on refresh. Notes and learning actions are not sent to a server. This guide describes an occupation and supports study planning; it does not provide clinical, legal or equipment-operating procedures.

Source and practice material

Occupational context uses the O*NET® 31.0 Database from the U.S. Department of Labor, Employment and Training Administration, under CC BY 4.0. View the occupation.

Skill Workbench selected and adapted the occupational information and added its own fictional cases, calculations, guidance and worksheets. USDOL/ETA has not approved, endorsed or tested these additions. O*NET® is a trademark of USDOL/ETA.