43-6011.00 · Task explorer
Executive Secretaries and Executive Administrative Assistants: reported tasks and exploration worksheet
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
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Read the task inventory
This source lists 22 tasks, including 15 marked Core and 7 marked Supplemental. Labels and dates are retained below. Employers can combine or divide these responsibilities differently; explore the task itself before assuming it belongs in every version of the role.
Task source dates: 07/2017.
22 tasks shown
Core · Task 2770 · 07/2017 · Incumbent
Manage and maintain executives' schedules.
Core · Task 2779 · 07/2017 · Incumbent
Make travel arrangements for executives.
Core · Task 2771 · 07/2017 · Incumbent
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Core · Task 18576 · 07/2017 · Incumbent
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Core · Task 18573 · 07/2017 · Incumbent
Answer phone calls and direct calls to appropriate parties or take messages.
Core · Task 2776 · 07/2017 · Incumbent
Prepare responses to correspondence containing routine inquiries.
Core · Task 2773 · 07/2017 · Incumbent
Open, sort, and distribute incoming correspondence, including faxes and email.
Core · Task 2775 · 07/2017 · Incumbent
Greet visitors and determine whether they should be given access to specific individuals.
Core · Task 18575 · 07/2017 · Incumbent
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Core · Task 2780 · 07/2017 · Incumbent
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Core · Task 18574 · 07/2017 · Incumbent
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Core · Task 2774 · 07/2017 · Incumbent
File and retrieve corporate documents, records, and reports.
Core · Task 2772 · 07/2017 · Incumbent
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Core · Task 18577 · 07/2017 · Incumbent
Provide clerical support to other departments.
Core · Task 2782 · 07/2017 · Incumbent
Attend meetings to record minutes.
Supplemental · Task 18578 · 07/2017 · Incumbent
Process payroll information.
Supplemental · Task 2788 · 07/2017 · Incumbent
Interpret administrative and operating policies and procedures for employees.
Supplemental · Task 2785 · 07/2017 · Incumbent
Set up and oversee administrative policies and procedures for offices or organizations.
Supplemental · Task 2784 · 07/2017 · Incumbent
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
Supplemental · Task 2781 · 07/2017 · Incumbent
Compile, transcribe, and distribute minutes of meetings.
Supplemental · Task 18579 · 07/2017 · Incumbent
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Supplemental · Task 2787 · 07/2017 · Incumbent
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
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Source and practice material
Occupational context uses the O*NET® 31.0 Database from the U.S. Department of Labor, Employment and Training Administration, under CC BY 4.0. View the occupation.
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